YAPC Europe Foundation - Information for Event Organizers
This page contains information for groups organizing Perl events.
YEF can assist event organizers in three main ways:conferences, workshops, and hackathons.
The YAPC::Europe conference
is the one event where YEF (specifically
the Venue committee) has a hand in selecting the organizers and the
venue. This is because only one event is held annually.
The maximum donation for the YAPC::Europe conference is € 1000. Since 2009, the donation is automatically granted. Once the organizers have been notified that their venue has been selected, YEF's treasurer will send an email with information on arranging the transfer, which can generally be made in August.
As a conference organizer, you are invited to use the general conferences mailing list for public discussions and announcements relating to the conference.
are usually regional, with a region corresponding to a country
(such as Germany) or a small group of countries (the Nordic Perl Workshop,
for instance). Any group can organize a workshop, but it's generally
best not to try to organize an event which would compete with an existing
workshop. Consider speaking with previous organizers to get an idea of
what is involved in organizing a workshop. You may also wish to
view stories from previous workshop
organizers about their experiences.
As a workshop organizer, you are invited to send a mail to the workshop committee to be given access to the closed workshop organizer's mailing list where you can discuss aspects of workshop organization with other organizers.
can be organized by a smaller team because fewer participants are
involved. As with workshops, there is no central authority, but people
who are considering hosting hackathons ought to discuss their plans on
the conference organizer's mailing list
to ensure that there won't be a conflicting event. The Chicago hackathon
document about the lessons learnt in the process of organizing a
As a prospective hackathon organizer, you are invited to join the hackathon mailing list (not hosted by YEF) to discuss hackathon organization and planning.