YAPC Europe Foundation - Financial report for 2009
|Bank Account Charge||98.25|
|Online Payment Charge||215.28|
|Online Payment Fees||385.63|
|Online Payment (Transfer)||2860.00|
|Legal Fees Refunds||-39.22|
|Online Payment Refunds||-35209.00||0.00|
|Income - Expenses||29.74|
- TwinCity Perl Workshop 2008
- Italian Perl Workshop 2006
- French Perl Workshop 2007
- Dutch Perl Workshop 2009
- YAPC Europe 2009
- Italian Perl Workshop 2009
- Belgian Perl Workshop 2009
- YAPC Russia 2009
- YAPC::Europe 2010
The first notable thing is that we end the year without any liability. We started 2009 owing money to several conferences (one of them going back as far as 2006). Nowadays, I'm following the online payments closely and refunds are made on a monthly basis.
YEF made €2000 of kickstart donations, so it was a good year (in the past kickstart donations were only made in 2007, for €2700). *
YEF received €2637.50 in donations, which balances the kickstart donations nicely. However, the online payment system in itself cost €600.91 this year.
Since I started as the main treasurer of YEF, I made sure most of the money in our bank account was in the savings accounts, which provides a small extra income. This year, it almost covers the monthly charge of the bank account (€91.40 vs. €98.25).
Looking at all the numbers, I found out that the online payment system is a significant part of the Foundation's expenses. Since the beginning, YEF gave away €4700 in kickstart donations, and spent €2300.61 on the online payment system. In other words, almost one third of YEF's sponsoring to the Perl community is spent on the online payment.
After looking back at 2009, we can now look forward to 2010:
- Several conferences have already expressed interest in using YEF's online payment system in 2010. So far, the Dutch Perl Workshop and YAPC Europe are interested.
- Regarding conferences using the online payment system, I think we should be more strict with past conferences, and ask for their pre- and post- conference budgets, and put it on the website. This is the kind of information new conference organizers will find useful.
- If YEF doesn't receive any donation in 2010, we can put a top limit of €3500 to the amount that can be spent on kickstart donations (this leaves about €800 for expenses, including the online payment).
January 3, 2010
updated January 4, 2011
* The original report incorrectly counted the €500 kickstart donation to the French Perl Workshop 2007 in the year's expenses. The donation was paid to the French Perl Mongers in 2009, and the report was corrected in January 2011.