YAPC Europe Foundation - Venue Committee
The duties of the YEF Venue Committee are:
- writing the 'call for venue' for the next YAPC Europe conference
- setting a deadline for proposals
- receiving proposals, discussing and comparing them (if any present board member has submitted a proposal, that board member will not participate in this stage of the process)
- the committee presents the board with a recommendation which the board votes on (historically the board has always abided by the committee's recommendation)
You can reach the Venue Committee by sending an email to venue@yapceurope.org.
Members
The Venue Committee drafts its members from organizers of previous YAPC::Europes. The committee chairperson is one of the organizers of the most recent YAPC Europe conference.
TODO: This list is not complete!
- Barbie (Birmingham, 2006)
- Ann Barcomb (Amsterdam, 2001)
- Philippe Bruhat (Paris, 2003)
- José Castro (Braga, 2005)
- Thomas Klausner, current chairman (Vienna, 2007)
- Karen Pauley (Belfast, 2004)
- Alberto Simões (Braga, 2005)
Yearly schedule
An approximate schedule of what the Venue Committee does during the year. The schedule depends on the exact date of the current and the next YAPC::Europe. Traditionally, YAPC::Europe takes place between the middle and the end of August.
- March
- The 'Call for Venue' for next year's YAPC is published. For instance, in March 2009 the call is for YAPC::Europe 2010.
- Approximately two months before the current YAPC (June)
- Deadline for the Call for Venue; the Chair of Venue Committee sends an acknowledgment to all groups who have submitted proposals.
- In the week after venue deadline (July)
- The Venue Committee reviews the proposals and prepares additional questions for the groups who submitted the proposals.
- One week after venue deadline (July)
- The Venue Chair sends additional questions to the groups. There is a two-week deadline for answering the questions.
- Three weeks after venue deadline (July)
- Answers have been received. The Venue Committee discusses the proposals and votes on them, taking 3-7 days for the process.
- After the voting deadline (July)
- Venue Chair presents the Venue Committees recommendation to the board, which votes on it within a couple of days. This generally requires no discussion.
- Three weeks before current YAPC (August)
- The Venue Chair informs each group about the result of its bid. The winning bidders have about three weeks to prepare a short presentation about their YAPC and to find a gift for the current YAPC organizers. More precise details are included in the winning notification mail.
- During YAPC::Europe (August)
- The location of the next year's YAPC::Europe is announced by a YEF board member. For example, at YAPC::Europe 2009 the location for 2010 is announced.