YAPC Europe Foundation - Information for Event Organizers
This page contains information for groups organizing Perl events.
YEF can assist event organizers in the following ways:
All assistance is subject to certain requirements and conditions; please follow the aforementioned links for additional information.
Conferences
The YAPC::Europe conference is the one event where YEF (specifically the Venue committee) has a hand in selecting the organizers and the venue. This is because only one event is held annually. Interested parties should look for the published call for proposals, which will contain information about the proposal deadline. It is typically announced publicly on a number of Perl-related sites; the venue committee's annual schedule gives an indication of important dates related to the process. The YAPC organizer's documentation provides information useful to conference organizers. You may also wish to review some of the previous proposals to see what the committee is looking for in a proposal.The maximum donation for a conference is € 1000. The donation is never automatically granted; it must be specifically requested.
As a conference organizer, you are invited to use the general conferences mailing list for public discussions and announcements relating to the conference.
Workshops
Workshops are usually regional, with a region corresponding to a country (such as Germany) or a small group of countries (the Nordic Perl Workshop, for instance). Any group can organize a workshop, but it's generally best not to try to organize an event which would compete with an existing workshop. Consider speaking with previous organizers to get an idea of what is involved in organizing a workshop. You may also wish to view stories from previous workshop organizers about their experiences.The maximum donation for a workshop is € 500. The donation is never automatically granted; it must be specifically requested.
As a workshop organizer, you are invited to send a mail to the workshop committee to be given access to the closed workshop organizer's mailing list where you can discuss aspects of workshop organization with other organizers.
Hackathons
Hackathons can be organized by a smaller team because fewer participants are involved. As with workshops, there is no central authority, but people who are considering hosting hackathons ought to discuss their plans on the conference organizer's mailing list to ensure that there won't be a conflicting event. The Chicago hackathon produced a document about the lessons learnt in the process of organizing a hackathon.The maximum donation for a hackathon is € 500. The donation is never automatically granted; it must be specifically requested.
As a prospective hackathon organizer, you are invited to join the hackathon mailing list (not hosted by YEF) to discuss hackathon organization and planning.